Executive Assistant/Logistics Coordinator

Position Purpose:

Currently, we are looking for an Executive Assistant/Logistics Coordinator located at our Lafayette, Indiana facility to help our business continue to grow and operate. The purpose of having an Executive Assistant/Logistics Coordinator is to have an individual who is an integral part of daily operations. Candidates to be an Executive Assistant/Logistics Coordinator at APT can expect to potentially be involved in:

• Processing & invoicing of customer purchase orders for new, repeat, and export business.
• All aspects of scheduling the shipping of projects including but not limited to calling freight companies, acquiring quotes, and producing Bills of Lading.
• Processing daily in/outbound USPS, UPS, and LTL shipments.
• Assisting with the tracking of inventory, and developing an inventory system using Quickbooks or other software.
• Issuing purchase orders for basic products and project components as indicated in a Bill of Material.
• Following up with suppliers regularly with regards to existing order status and lead-times.
• Sorting and filing shipping/project documents and records.
• Providing assistance/secretarial and clerical support to APT staff.
• Providing executive assistance with errands, internet research, scheduling appointments, confirming changes or delays, and making changes.
• Coordinating and planning travel arrangements, and recommending the most cost-effective itineraries.
• Assisting with keeping a clean office when needed and maintaining orderly front desk area.
• Performing related work appropriate to the classification as assigned.

Desired Skills and Experience:

• Effective interpersonal skills and excellent written, verbal, and digital communication skills.
• The ability to meet new challenges with an open mind and an optimistic response.
• The ability to effectively manage / coordinate simultaneous tasks, and successfully prioritize multiple tasks with good judgement.
• Initiative and strong customer service focus.
• Attention to detail and problem solving skills.
• Strong organizational and planning skills.
• Proven logistical, administrative, or assistant experience.

Education & Qualifications:

• Interest in communication, logistical planning, and assistance or equivalent combination of education, work experience and skill development required.
• Proficient in the use of Windows based applications including but not limited to:

• Microsoft Office Applications including Word, Excel, Outlook
• Adobe Reader
• Intuit Quickbooks

Additional Information:

• Position Type:

• • Full Time

• Job Function:

• • Shipping & Receiving, Executive Assistance, Purchasing, Accounting & Finance

• Approximate Time Commitment:

• • 40 Hours Per Week

• Travel:

• • Localized travel only.

• Compensation:

• • Commensurate with Experience & Skills
  • Health/Dental/Vision/Life Insurance